Notes & Sources

By Karen Coombs

Notes are for biographical information about the person, such as—religious affiliation, political affiliation, size of the farm, etc.

Sources are used to document where you found the information.

PAF – Note Button

PAF – Source Button

Creating a Source

Source Selection Buttons

1. Individual sources – If the source doesn’t apply to a specific event.

2. “S” to the right of the events – If the sources applies to a specific events.

Double click on the “S” -- 2 options

1. Use a source already created.

2. Create a new source.

Source Template contains three sections:

1. Source description

2. Repository

3. Citation Details

Source Description

The most important field on the source template is the Source Title. The source title list will be alphabetical, so the title should be composed in such a way that it will appear on the list where you would expect it to appear.

Methods -- Your method must be consistent. You could use more than one method.

1. Type of Document – Census, Family Records.

2. Geographical Area – State, Country.

3. Surname – Harrison, James: Bible Records

4. Title of the Published Book

Author

Name of author, editor, compiler, agency or institution that created the document.

Format for author section – always enter surname first, followed by given names separated by commas. It the author is an editor or compiler, then specify that after the name.

Miles, Stevens; editor

If an agency created a record, index, or database list as follows;

Vital Statistics, Department of: California, Sacramento

New Hampshire, Sullivan County: Probate Court

Publication Information

This is the place of publication and the date. If the source is an article, name the periodical. If the items are unpublished, enter the form of the record, such as—a certificate, microfilm, photocopy, CD-ROM, funeral program, etc.

Repository

Where did you see the information—library, archive, government agency or a person’s home? If the item was viewed at out Family History Center and not borrowed from the Salt Lake Family History Library then list the Center’s address.

Call Number

If a film, enter the film number and item number.

If a book, enter the Dewey Decimal number from the spine of the book.

If Internet, enter the web address.

Actual Text

Enter any actual text that applies to the source as a whole.

Comments

In this section you can list anything about the source that would have influenced your evaluation of the information, such as—poor filming, many records were torn and weathered, entire record very legible, this is a transcript or this is a extraction.

Selecting a Source

Locate the source on the Source List. Double Click and the source will be connected to event you have selected and a window will appear with the source information at the top. At the bottom of the window is the Citation Detail that needs to be filled in.

Film/Volume/Page

In this space you enter the specifics as to where you located the information in the record.

Date record was made

This is the original date the records was made. Sometimes the date can not be determined.

Actual Text Button

This button will bring up a window where the actual text can be typed.

Image Button

You can connect a scanned image of the document.

Comments:

Any contradiction to the other sources is entered in this space, such as:

This sources lists the year of birth as 1921.

Editing Individual Window

In the Edit Individual Window on the right hand side are four buttons:

1. Notes—signified by a notepad and pencil—clicking on this button open the note page and information can be entered here.

2. Sources—signified by an open book—clinking on this button allows you view the sources you have entered. You cannot correct or change anything source from this page.

3. Address—signified by a pencil and envelope—clinking on this button allows you enter the address of the individual you have selected.

4. Multimedia—signified by a camera—clinking on this button allows you to connect scanned images and photo to the individual.